Tag: Corporate Jobs

Responsible for the daily coordination of the clinical aspects of the medical office while collaborating with the front desk scheduling to ensure the highest level of patient satisfaction and care.

Job Responsibilities:

• Evaluate lead Medical Assistant for need of placing patients in the examination rooms and document for the physician the medication log , vitals and the main reason for the visit in Cerner EMR
• Perform screening and measuring procedures according to protocol. This may include, but is not limited to height, weight, blood pressure, pulse, temperature, EKG. Record findings in the electronic medical record (EMR) Cerner system. Record pharmacy information for each patient for E-Prescribing.
• Assist the Lead Medical Assistant with flow of the physician to comply with schedule
• Draw blood when necessary. Copy patient insurance card to attach to requisition.
• Maintain room cleanliness.
• Assist in obtaining radiology reports, assessment reports and or outside physician documentation..
• Schedule ancillary services and other procedures as needed.
• Maintain, scan patient charts into EMR
• Call in renewal of prescriptions as directed by Physician. Review with physician for any changes needed.
• Secure all medication/needles to be in locked cabinet
• Ensure patient results and correspondences are reviewed in a timely manner by the physician and appropriate follow up is performed according to the physician?s direction
• Cover lunch schedules of Medical Assistants
• Assist in scanning of medical documentation such as EKG, Spirometer, etc.
• Ensure HIPAA guidelines are followed
• Necessary cross training to schedule patients for appointments.
• Front desk intake of patients for registration and exit for appointments

General Summary:

Responsible for performing a variety of duties that may be both clinical and administrative tasks. This includes assisting physicians with patient care and handling clerical, environmental and organizational tasks. Expected to provide information to patients so that they benefit from the clinical services.

Essential Functions:

• Check schedules, organize patient flow, room patients.
• Collect patient history including medications and reason for visit, chart in EMR, relay information
• Check vital signs (blood pressure, pulse, temperature), measure height and weight, take EKGs
• Set up equipment, maintain cleanliness of exam rooms, order supplies, keep exam rooms stocked
• Assist with minor procedures, handle specimens, do CLIA waived tests
• Send and receive medical records, obtain Lab & Test Results
• Ensure patient results are reviewed by physician in a timely manner, provide appropriate followup as directed
• Follow HIPAA guidelines
• Other duties as necessary

You are the first point of contact with the patients.

Essential Job Functions:

• Perform all necessary receptionist duties including answering, screening and routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages. Be polite and courteous at all times.
• Be able to triage phone calls and determine if urgent, give call to physician or nurse immediately.
• Greet and register each patient as they arrive.
• Verify patient demographics and insurance information into the EMR.
• Collect any necessary co-payments.
• Notify the provider/staff of patients? arrival.
• Schedule patient appointments.
• Schedule any services or procedures as needed.
• Maintain/prepare patient charts and physician schedule.
• Open and close office, if needed.
• Ensure HIPAA guidelines are followed at all times.

JOB SUMMARY:

Responsible for managing the patient care visit from the time of greeting to the patient exit. The Medical Assistant will assist the physician(s) in assuring that the patient?s visit is a timely and quality experience. The Medical Assistant will actively participate in patient care as it relates to basic interviewing of the patient and their family, obtaining a concrete chief complaint and related information, basic intake skills as it relates to the physical exam and gathering of patient data. Electrocardiograms will also be performed by the Medical Assistant, as well as application of heart rhythm monitoring devices.

DUTIES AND RESPONSIBILITIES:

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• Performs selected patient and clerical duties.
• Prepares patients for examination and treatment by taking patient histories, vital signs (height, weight, blood pressure, pulse), medications and main reason for the visit.
• Enters patient information into the EMR.
• Prepares exam and treatment rooms with necessary supplies.
• Cleans exam rooms as required and properly disposes of red bag waste.
• Assists physicians in testing such as nuclear stress test, echocardiogram stress test and regular stress test, as needed.
• Perform routine EKGs.
• Obtain previous test results from other physicians, hospitals, outside laboratories, radiology centers, etc., as needed.
• Explains treatment procedures, medications, diets and physicians? instructions to patient in a clear and effective manner.
• Prepare patients for Holter monitoring by explaining the process and ensuring their comfort and understanding.
• Register Holter monitors, upload Holter data and print Holter monitor reports.
• Screens and triages patient telephone calls for referral to physicians, as appropriate.
• Prepares outgoing mail following postal, physicians and office regulations.
• Maintains clinical and medical supplies and equipment for each exam room.
• Responsible for aiding in receiving, scanning and properly distributing and labeling all incoming faxes.
• Maintains patient confidentiality and ensure HIPAA guidelines are followed at all times.
• Maintains patient files, records and other information, as requested.
• Follows established protocols of the practice and those of the physicians.
• Follows the directives of the physicians in an efficient and precise manner.
• Maintains work area and lobby in a neat and orderly manner.
• May be required to serve in the capacity of front desk receptionist or phone receptionist from time to time as requested by the Office Manager.
• Observes office rules, policies and regulations, including those pertaining to: attendance and punctuality, courtesy and respect for co-workers, attitude and appearance.
• Perform other duties as requested and needed.

• Under the direction and supervision of a license physician, provides health care to patients including diagnosis and treatment.
• Under the supervision of physician, obtains medical histories, performs physical examinations, makes diagnosis and orders appropriate and standard laboratory and diagnostic procedures as necessary in the office.
• Evaluates procedure results and finding to physicians.
• Provides continuity of care by developing and implementing patient?s plan of care.
• Provides patient education about underlying medical condition, self-management of acute or chronic illnesses and tailors instructions to patients? individual circumstances. Instructs and counsels patients regarding therapeutic regimens, promoting wellness and health maintenance.
• Prescribes medications.
• Administers medication/immunizations, suturing, managing wounds and infections, etc.
• Documents exam and progress notes. Provides referral letters as needed.
• In addition to office visits, the Nurse Practitioner will perform other tests and procedures specific to the specialty.
• Collects, monitors and reports on patient outcomes.
• Functions independently to perform age-appropriate history and physical for complex acute, critical, and chronically ill patients.
• Orders and interprets diagnostic and therapeutic tests relative to patient?s age-specific needs.
• Prescribes appropriate pharmacologic and non-pharmacologic treatment modalities.
• Implements interventions to support the patient to regain or maintain physiologic stability, including but not limited to serving in the first assisting role.
• Facilitates the patient?s transition within and between health care settings, e.g. admitting, transferring and discharging patients.
• Collaborates with multidisciplinary team members by making appropriate referrals.
• Facilitates staff, patient and family decision making by providing educational tools.
• Other duties as assigned by supervising physicians.
• Ensure HIPAA guidelines are followed at all times.

Job Summary:

The Administrative Assistant provides high-level administrative, operational, and project support to the Medical Director and Administrator of Meeting House Lane Medical Practice. This role supports efficient clinical and administrative operations, assists with strategic initiatives, and ensures organized and effective communication across the practice. The ideal candidate demonstrates strong organizational skills, excellent communication, and the ability to operate successfully in a fast-paced healthcare environment.

Essential Job Functions:

Administrative & Operational Support

· Assist with day-to-day administrative duties to support leadership and maintain operational efficiency, workflow, and compliance.

· Coordinate schedules, meetings, calendars, and communications for the Medical Director and Administrator, ensuring timely follow-up and prioritization.

· Prepare reports, presentations, meeting materials, and correspondence.

· Answer and direct phone calls professionally and efficiently.

· Maintain project trackers, reimbursement processes, and administrative documents to ensure accurate record-keeping.

Project, Strategic & Process Support

· Support the execution of practice-wide strategic initiatives.

· Participate in special projects, ensuring deadlines and deliverables are met.

· Assist with implementing new workflows, policies, and clinic processes.

· Collect, review, and organize practice metrics, patient flow data, and operational reports to support decision-making and performance improvement.

· Utilize systems and software to support leadership needs and operational efficiency.

Communication & Coordination

· Serve as a liaison between leadership, staff, and corporate offices to ensure clear and coordinated communication.

· Support committees, task forces, and operational meetings through scheduling, documentation, and follow-up.

· Assist with onboarding coordination and training logistics for new staff.

· Support staff communication, development initiatives, and workflow updates across the practice.

· Help ensure adherence to organizational policies, procedures, and quality standards.

Job Summary:

The Payroll Clerk is part of the SB Administrative Services?Accounting Department?which provides management support services to the rapidly expanding Medical Practices that are Stony Brook Community Medical, PC. This is a non-exempt position responsible for preparation of payroll.

Essential Job Functions:

• Processes employee time sheets and checks for accuracy. Clarifies inconsistencies with supervisors.
• Verifies sick leave, vacation hours, and overtime by comparing authorization form to time reports.
• Enters all insurance and ancillary deductions.
• Adds and terminates employees from payroll and accounting systems.
• Processes employment verification forms wage assignments, levies and child support.
• Distributes payroll checks to the appropriate department.
• Processes and preparing Accounts Payable Checks.
• Draft and send offer letters.
• Send out payroll packet and benefit information.
• Perform all other duties assigned by Supervisor.
• Attention to detail.
• Maintain Confidentiality.

Job Summary:

The Office Manager is the onsite manager responsible for the day-to-day operations of the practice. The Office Manager reports to the Director of Operations.

Job Responsibilities:

• Oversees daily office operations and delegates authority to assigned staff.
• Assist in developing and implements short and long-term work plans and objectives for clerical functions.
• Assist staff in understanding/implementing clinical policies and procedures
• Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary. Ensures that office is staffed appropriately.
• Assist in the recruiting, hiring, orientation, development and evaluation of clerical staff.
• Establishes and maintains an efficient and responsive patient flow system.
• Oversees and approves office supply inventory, ensures that mail is opened and processed and offices are opened and closed according to procedures.
• Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental, infection control, codes, and requirements of accreditation and regulatory agencies.
• Oversees and approves office invoices and submits in a timely fashion to accounting for processing.
• Provides schedules input into Cerner and manages providers? schedules, and makes necessary changes.
• Address patient concerns and handle patient correspondence. Communicates with the billing supervisor to correct billing errors in all offices.
• Manages and approves employees? biweekly payroll.

• Under the direction and supervision of a license physician, provides health care to patients including diagnosis and treatment.
• Under the supervision of physician, obtains medical histories, performs physical examinations, makes diagnosis and orders appropriate and standard laboratory and diagnostic procedures as necessary in the office.
• Evaluates procedure results and finding to physicians.
• Provides continuity of care by developing and implementing patient’s plan of care.
• Provides patient education about underlying medical condition, self-management of acute or chronic illnesses and tailors instructions to patients’ individual circumstances. Instructs and counsels patients regarding therapeutic regimens, promoting wellness and health maintenance.
• Prescribes medications.
• Administers medication/immunizations, suturing, managing wounds and infections, etc.
• Documents exam and progress notes. Provides referral letters as needed.
• In addition to office visits, the Nurse Practitioner will perform other tests and procedures specific to the specialty.
• Collects, monitors and reports on patient outcomes.
• Functions independently to perform age-appropriate history and physical for complex acute, critical, and chronically ill patients.
• Orders and interprets diagnostic and therapeutic tests relative to patient’s age-specific needs.
• Prescribes appropriate pharmacologic and non-pharmacologic treatment modalities.
• Implements interventions to support the patient to regain or maintain physiologic stability, including but not limited to serving in the first assisting role.
• Facilitates the patient’s transition within and between health care settings, e.g. admitting, transferring and discharging patients.
• Collaborates with multidisciplinary team members by making appropriate referrals.
• Facilitates staff, patient and family decision making by providing educational tools.
• Other duties as assigned by supervising physicians.
• Ensure HIPAA guidelines are followed at all times.

• Review physician orders and place patients in the examination rooms.
• Use of high tech sonography equipment to produce images for ordered procedure.
• Perform screening and measuring procedures according to protocol.
• Communication with the patient and ensuring their comfort during the procedure.
• Use good judgment when reviewing images to provide the best ultrasound for the Physician who will read the ultrasound.
• Maintain, scan patient charts into EMR
• Ensure patient results and correspondences are reviewed in a timely manner by the physician and appropriate follow up is performed according to the physician?s direction
• Maintain an adequate supply of inventory in each of the exam rooms while ensuring the cleanliness of the examination room