Category: Uncategorized

Administrative Assistant Job – NY, Hampton Bays

Responsibilities:

This position requires the incumbent to provide administrative support to the Practice Administrator and Medical Director. This position is essential to ensure efficient operation of the office. You will support these administrators through a variety of tasks related to organization and communication within and outside the department.

Essential Job Functions:

  • Schedule meetings and keep calendars.
  • Answer and direct phone calls.
  • Order supplies.
  • Prepare payment requisitions.
  • Open, sort and distribute mail.
  • Coordinate maintenance of office equipment.
  • Maintain confidential files.
  • Scan and maintain documents and files.
  • Prepare meeting materials and handouts.
  • Assist in day-to-day operations of department.
  • Maintain office environment to ensure productivity.
  • Perform all other duties as assigned by management.
  • Schedule meeting on Outlook calendar
  • Minutes of all MSO meetings, Network meetings, OPS meetings, quarterly meetings and any other meetings as needed.
  • Schedule MSO meetings, Network meetings OPS meetings and quarterly meetings and any other meetings as needed.
  • Answer telephone lines when they are not available.
  • Follow through to completion all tasks assigned.
  • Prepare PSAs for contracts
  • Updates all reporting books, financials, month ends, etc.
  • Create the contract folders once signed in Rays office
  • Follow up on signatures on documents when needed
  • Prepare documents needed to be signed by MHL President.
  • Position requires extreme confidentiality regarding all matters.
  • Position requires extreme professionalism at all times.
  • Complete a variety of tasks as assigned by Administration.
  • Ensure kitchen is stocked with supplies at all times.
  • Ensure large conference room is stocked with supplies at all times.
  • Responsible for reviewing inventory of kitchen and office supplies.

city: Bays

Job Summary:

The Administrative Assistant provides high-level administrative, operational, and project support to the Medical Director and Administrator of Meeting House Lane Medical Practice. This role supports efficient clinical and administrative operations, assists with strategic initiatives, and ensures organized and effective communication across the practice. The ideal candidate demonstrates strong organizational skills, excellent communication, and the ability to operate successfully in a fast-paced healthcare environment.

Essential Job Functions:

Administrative & Operational Support

· Assist with day-to-day administrative duties to support leadership and maintain operational efficiency, workflow, and compliance.

· Coordinate schedules, meetings, calendars, and communications for the Medical Director and Administrator, ensuring timely follow-up and prioritization.

· Prepare reports, presentations, meeting materials, and correspondence.

· Answer and direct phone calls professionally and efficiently.

· Maintain project trackers, reimbursement processes, and administrative documents to ensure accurate record-keeping.

Project, Strategic & Process Support

· Support the execution of practice-wide strategic initiatives.

· Participate in special projects, ensuring deadlines and deliverables are met.

· Assist with implementing new workflows, policies, and clinic processes.

· Collect, review, and organize practice metrics, patient flow data, and operational reports to support decision-making and performance improvement.

· Utilize systems and software to support leadership needs and operational efficiency.

Communication & Coordination

· Serve as a liaison between leadership, staff, and corporate offices to ensure clear and coordinated communication.

· Support committees, task forces, and operational meetings through scheduling, documentation, and follow-up.

· Assist with onboarding coordination and training logistics for new staff.

· Support staff communication, development initiatives, and workflow updates across the practice.

· Help ensure adherence to organizational policies, procedures, and quality standards.

Medical Assistant Job – NY, Southampton,

General Summary:

Responsible for performing a variety of duties that may be both clinical and administrative tasks. This includes assisting physicians with patient care and handling clerical, environmental and organizational tasks. Expected to provide information to patients so that they benefit from the clinical services.

Essential Functions:

  • Check schedules, organize patient flow, room patients.
  • Collect patient history including medications and reason for visit, chart in EMR, relay information
  • Check vital signs (blood pressure, pulse, temperature), measure height and weight, take EKGs
  • Set up equipment, maintain cleanliness of exam rooms, order supplies, keep exam rooms stocked
  • Assist with minor procedures, handle specimens, do CLIA waived tests
  • Send and receive medical records, obtain Lab & Test Results
  • Ensure patient results are reviewed by physician in a timely manner, provide appropriate followup as directed
  • Follow HIPAA guidelines
  • Other duties as necessary

city: ,

General Summary:

Responsible for performing a variety of duties that may be both clinical and administrative tasks. This includes assisting physicians with patient care and handling clerical, environmental and organizational tasks. Expected to provide information to patients so that they benefit from the clinical services.

Essential Functions:

  • Check schedules, organize patient flow, room patients.
  • Collect patient history including medications and reason for visit, chart in EMR, relay information
  • Check vital signs (blood pressure, pulse, temperature), measure height and weight, take EKGs
  • Set up equipment, maintain cleanliness of exam rooms, order supplies, keep exam rooms stocked
  • Assist with minor procedures, handle specimens, do CLIA waived tests
  • Send and receive medical records, obtain Lab & Test Results
  • Ensure patient results are reviewed by physician in a timely manner, provide appropriate followup as directed
  • Follow HIPAA guidelines
  • Other duties as necessary

Payroll Clerk Job – NY, Commack

Job Summary:

The Payroll Clerk is part of the SB Administrative ServicesAccounting Departmentwhich provides management support services to the rapidly expanding Medical Practices that are Stony Brook Community Medical, PC. This is a non-exempt position responsible for preparation of payroll.

Essential Job Functions:

  • Processes employee time sheets and checks for accuracy. Clarifies inconsistencies with supervisors.
  • Verifies sick leave, vacation hours, and overtime by comparing authorization form to time reports.
  • Enters all insurance and ancillary deductions.
  • Adds and terminates employees from payroll and accounting systems.
  • Processes employment verification forms wage assignments, levies and child support.
  • Distributes payroll checks to the appropriate department.
  • Processes and preparing Accounts Payable Checks.
  • Draft and send offer letters.
  • Send out payroll packet and benefit information.
  • Perform all other duties assigned by Supervisor.
  • Attention to detail.
  • Maintain Confidentiality.

city: Commack

Job Summary:

The Payroll Clerk is part of the SB Administrative Services?Accounting Department?which provides management support services to the rapidly expanding Medical Practices that are Stony Brook Community Medical, PC. This is a non-exempt position responsible for preparation of payroll.

Essential Job Functions:

  • Processes employee time sheets and checks for accuracy. Clarifies inconsistencies with supervisors.
  • Verifies sick leave, vacation hours, and overtime by comparing authorization form to time reports.
  • Enters all insurance and ancillary deductions.
  • Adds and terminates employees from payroll and accounting systems.
  • Processes employment verification forms wage assignments, levies and child support.
  • Distributes payroll checks to the appropriate department.
  • Processes and preparing Accounts Payable Checks.
  • Draft and send offer letters.
  • Send out payroll packet and benefit information.
  • Perform all other duties assigned by Supervisor.
  • Attention to detail.
  • Maintain Confidentiality.

Office Manager Job – NY, Water Mill

Job Summary:

The Office Manager is the onsite manager responsible for the day-to-day operations of the practice. The Office Manager reports to the Director of Operations.

Job Responsibilities:

  • Oversees daily office operations and delegates authority to assigned staff.
  • Assist in developing and implements short and long-term work plans and objectives for clerical functions.
  • Assist staff in understanding/implementing clinical policies and procedures
  • Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary. Ensures that office is staffed appropriately.
  • Assist in the recruiting, hiring, orientation, development and evaluation of clerical staff.
  • Establishes and maintains an efficient and responsive patient flow system.
  • Oversees and approves office supply inventory, ensures that mail is opened and processed and offices are opened and closed according to procedures.
  • Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental, infection control, codes, and requirements of accreditation and regulatory agencies.
  • Oversees and approves office invoices and submits in a timely fashion to accounting for processing.
  • Provides schedules input into Cerner and manages providers schedules, and makes necessary changes.
  • Address patient concerns and handle patient correspondence. Communicates with the billing supervisor to correct billing errors in all offices.
  • Manages and approves employees biweekly payroll.

city: Mill

Job Summary:

The Office Manager is the onsite manager responsible for the day-to-day operations of the practice. The Office Manager reports to the Director of Operations.

Job Responsibilities:

  • Oversees daily office operations and delegates authority to assigned staff.
  • Assist in developing and implements short and long-term work plans and objectives for clerical functions.
  • Assist staff in understanding/implementing clinical policies and procedures
  • Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary. Ensures that office is staffed appropriately.
  • Assist in the recruiting, hiring, orientation, development and evaluation of clerical staff.
  • Establishes and maintains an efficient and responsive patient flow system.
  • Oversees and approves office supply inventory, ensures that mail is opened and processed and offices are opened and closed according to procedures.
  • Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental, infection control, codes, and requirements of accreditation and regulatory agencies.
  • Oversees and approves office invoices and submits in a timely fashion to accounting for processing.
  • Provides schedules input into Cerner and manages providers? schedules, and makes necessary changes.
  • Address patient concerns and handle patient correspondence. Communicates with the billing supervisor to correct billing errors in all offices.
  • Manages and approves employees? biweekly payroll.

Ultrasound Technician Job – New York, Bay Shore

  • Review physician orders and place patients in the examination rooms.
  • Use of high tech sonography equipment to produce images for ordered procedure.
  • Perform screening and measuring procedures according to protocol.
  • Communication with the patient and ensuring their comfort during the procedure.
  • Use good judgment when reviewing images to provide the best ultrasound for the Physician who will read the ultrasound.
  • Maintain, scan patient charts into EMR
  • Ensure patient results and correspondences are reviewed in a timely manner by the physician and appropriate follow up is performed according to the physicians direction
  • Maintain an adequate supply of inventory in each of the exam rooms while ensuring the cleanliness of the examination room

city: Shore

  • Review physician orders and place patients in the examination rooms.
  • Use of high tech sonography equipment to produce images for ordered procedure.
  • Perform screening and measuring procedures according to protocol.
  • Communication with the patient and ensuring their comfort during the procedure.
  • Use good judgment when reviewing images to provide the best ultrasound for the Physician who will read the ultrasound.
  • Maintain, scan patient charts into EMR
  • Ensure patient results and correspondences are reviewed in a timely manner by the physician and appropriate follow up is performed according to the physician?s direction
  • Maintain an adequate supply of inventory in each of the exam rooms while ensuring the cleanliness of the examination room