Category: Uncategorized

Job Summary:

The role of the Registered Nurse/PGT Coordinator is to provide hands-on care to patients by triaging patients, managing diagnostic testing, coordinating treatment cycles, administering medications, managing intravenous lines, observing and monitoring patients’ conditions, maintaining records and communicating with the rest of the healthcare team including doctors, nurses, medical assistants, laboratory technologists, and administrative staff.

In addition, the Registered Nurse/PGT Coordinator is expected to coordinate all PGT cases for the practice. Coordinating the logistics, scheduling, and patient communication for IVF cycles involving genetic testing of embryos, ensuring smooth coordination between patients, embryology, clinicians, and handling administrative tasks pertaining to the patients cycle.

Essential Job Functions:

• Rotate weekends and holidays as necessary
• Work within a multidisciplinary team to identify patients? care requirements, focus on their needs and act on them
• Nurture a compassionate environment by providing psychological support
• Prepare patients for examinations and perform routine diagnostic checks (venipuncture, monitor pulse, blood pressure and temperature, manage intravenous lines, provide drugs and injections etc.)
• Monitor and record patient?s condition and document provided care services
• Treat medical emergencies
• Triage patients to appropriate services within facility and appropriate outside facilities when necessary
• Coordinate patient diagnostic testing and treatment cycles
• Become familiar with and follow care regulations and standard operating procedures
• Be able to communicate complex medical concepts to people of all backgrounds and comply with HIPAA
• Participate in morning monitoring sessions, evening consult sessions and daily IVF procedures
• Provide coverage when necessary, including weekends and holidays
• Create new patient learning material and hold educational sessions both in person and by webinar
• Maintain licensure and certification as required by law
• Travel to other sites when necessary
• Identify opportunities for process and quality improvement for patient flow
• Provide excellent customer service
• Assessing patient charts for readiness for IVF & FET Cycles
• Completing Prenatal Checklists, reviewing lab results, requesting physicians to review abnormal results
• Completing IVF Checklists & FET Checklists
• Counseling and educating patients on items required to move forward with treatment, helping them to understand how to complete these missing items, and arranging the means for missing items to be completed
• Communicating outstanding items with other members of the cycle coordination team including medication coordinator, financial coordinator
• Documenting all conversations and needed items in eIVF
• Organize, track, and carry out needed elements of the PGT process with patients including gathering consents, charting, ordering test requisitions, and communicating steps
• Act as a first point of contact for patients requesting more information on PGT
• Monitoring patients for PGT-A, PGT-M, and PGT-SR.
• Reviewing genetic carrier screening results for patients and partners
• Reviewing genetic counseling session results and recommendation for patients and partners
• Counseling and educating patients on the PGT-A, PGT-M, PGT-SR processes, including clinical processes, clinical significance, financial commitments
• Submitting patient case information and supporting documentation to appropriate genetics lab (Cooper, RGI, Natera) for PGT-A, PGT-M, PGT-SR cases
• Ensuring patients are on track with trajectory of care once they move into involvement with Cooper, RGI, Natera and monitoring patient progress, documenting patient progress
• Communicating status of cases with physicians and cycle coordination team
• Assisting finance with authorization information/clinical documentation related to PGT-A, PGT-M, PGT-SR
• Communicating test results and meaning with all PGT-A, PGT-M, PGT-SR patients
• Reviewing next steps in care plans with patients
• Maintain spreadsheet/documentation for all patient cases
• Assist in reporting results from data collection and analyze for trends
• Communicating ERA results with patients undergoing ERA procedures as they result in the Cooper database
• Become familiar with and follow care regulations and standard operating procedures

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Job Summary:

The Fertility Nurse / Cycle Coordinator provides comprehensive, hands-on patient care and coordinates all clinical aspects of fertility treatment cycles. This role involves triaging patients, review of required of diagnostic testing, administering medications, monitoring patient conditions, and collaborating with the multidisciplinary reproductive medicine team. The Cycle Coordinator is responsible for ensuring all clinical requirements are in place for the intended cycle, working with patients to facilitate the receipt of outside records, and working alongside the physician to evaluate and execute individualized plans of care for patients undergoing assisted reproduction treatment cycles. The role requires strong clinical skills, excellent communication abilities, and the ability to provide compassionate and continuous patient-centered care. Participation in quality improvement and ongoing professional development is expected.

Essential Job Functions:

• Rotate weekends and holidays as necessary
• Work within a multidisciplinary team to identify patients? care requirements, focus on their needs and act on them
• Nurture a compassionate environment by providing psychological support
• Prepare patients for examinations and perform routine diagnostic checks (venipuncture, monitor pulse, blood pressure and temperature, manage intravenous lines, provide drugs and injections etc.)
• Monitor and record patient?s condition and document provided care services
• Treat medical emergencies
• Triage patients to appropriate services within facility and appropriate outside facilities when necessary
• Coordinate patient diagnostic testing and treatment cycles
• Become familiar with and follow care regulations and standard operating procedures
• Be able to communicate complex medical concepts to people of all backgrounds and comply with HIPAA
• Participate in morning monitoring sessions, evening consult sessions and daily IVF procedures
• Provide coverage when necessary including weekends and holidays
• Create new patient learning material and hold educational sessions both in person and by webinar
• Maintain licensure and certification as required by law
• Travel to other sites when necessary
• Identify opportunities for process and quality improvement for patient flow
• Provide excellent customer service
• Coordinate all patient diagnostic testing and assisted reproduction cycles
• Maintain continuity of care and serve as liaison among physicians, patients, laboratory teams, and clinic coordinators
• Assist in the development and maintenance of Cycle Coordinator Program policies, procedures, consent forms, education materials, and marketing plans
• Demonstrate leadership and competence in day-to-day clinical program operations
• Ensure program operations meet all state, federal, and regulatory requirements
• Assist in the development and maintenance of Cycle Coordinator Program policies, procedures, consent forms, education materials, and marketing plans
• Demonstrate leadership and competence in day-to-day clinical program operations
• Ensure daily accountability for patients during the workup phase, before they enter treatment, including tracking ultrasounds, lab tests, physician orders, and other related activities. Ensure daily accountability for infertility/IVF patients during the lead up to the start of fertility treatment, including tracking records, lab tests, ultrasounds, physician orders, and other related activities
• Coordinate patient care and infertility treatment plans with physicians and the remote REI team up to the start of treatment (e.g. egg freezing, IUI, IVF, and egg/sperm donation cycles) utilizing phone, email, text, Zoom, and secure patient portals
• Assist in obtaining necessary SART information and data. Monitors and reports? outcomes assisting with quality assurance
• Other duties as assigned

Role Overview

As the Front Desk Supervisor, you are the heartbeat of our high-volume fertility clinic. This role is critical in ensuring a compassionate, efficient, and professional experience for patients navigating their fertility journey. You will lead a dedicated team of receptionists, overseeing all front-end administrative operations and ensuring the office runs seamlessly.

Core Responsibilities

Leadership & Team Management

• Supervise & Mentor: Lead the front desk team, providing daily guidance and ensuring all staff deliver exceptional patient service.
• Scheduling: Coordinate and manage front desk employee schedules to ensure adequate coverage during peak hours.
• Training: Onboard and train new hires on clinic protocols, EMR systems, and the nuances of fertility patient care.
• Process Improvement: Maintain a highly productive office environment by identifying and resolving workflow bottlenecks.

Patient Experience & Reception Oversight

• Patient Greeting: Ensure every patient is greeted warmly, creating a supportive environment for those in sensitive situations.
• High-Volume Communication: Oversee the management of multi-line phone systems and TEAM chats, ensuring calls and messages are answered promptly and directed appropriately.
• Appointment Management: Monitor patient appointments and proactively update EMR schedules to minimize wait times.

Administrative & Clinical Support

• Correspondence & Documentation: Manage incoming/outgoing faxes, sort and distribute mail, and maintain digital filing via the EMR.
• Operational Support: Monitor office supplies, prepare meeting materials/handouts, and maintain the cleanliness and organization of the office.
• Administrative Tasks: Assist management with calendar keeping, meeting coordination, and various day-to-day operations.

JOB SUMMARY:

Please join our dedicated team of Hospitalists at Stony Brook Southampton Hospital, a member of the Stony Brook Medicine Health System, located in Southampton, New York. As part of this integrated academic health system, hospitalists at Southampton Hospital contribute to the delivery of high-quality, patient-centered care. The role includes providing comprehensive care for observation and inpatient populations while in the hospital, participating in the education of residents and medical students, and supporting initiatives that enhance the quality of care across the health system

JOB RESPONSIBILITES:

• Daily rounds on patient census

• Presence at change of shift for sign out is essential

• Admit patients to the hospital from through the Stony Brook Southampton and Stony Brook East Hampton Emergency Departments and other locations within the organization.

• Obtains accurate medical histories, performs physical examinations, and makes diagnosis, develops treatment plans, and orders appropriate, standard laboratory and diagnostic procedures as necessary.

• Collaborates with consulting medical providers

• Accurately and timely documents patient symptoms and clinical findings in the Electronic Medical Record as a progress note daily while the patient is on observation or an inpatient.

• Provides continuity of care by developing and implementing patients? plan of care.

• Follows established evidence-based practices and ensures good quality patient care.

• Provides patient education about underlying medical conditions, self-management of acute or chronic illnesses and tailor?s instructions to patients? individual circumstances.

• Instructs and counsels patients regarding therapeutic regimens, promoting wellness and health maintenance.

• Oversees and mentors fellows and medical residents on the medical teams

• Responsible for conduct and patient interaction of shadowing medical students, physician extenders and nursing interns.

• Salary:

  $320,000 – 350,000 for 24 weeks of day shifts annually. Opportunity to earn additional compensation if the provider covers night shifts within the 24 weeks. Per diem rates are also available for coverage provided outside of contracted weeks.

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  PHYSICAL DEMANDS:

  May spend a great deal of their professional day walking, standing, moving and manipulating equipment, as well as lifting and moving objects, equipment and supplies. Ability to lift 20 pounds. Moving, lifting or transferring patients or objects may involve lifting up to 50 pounds, as well as assisting with weights of more than one-hundred (100) pounds. Requires the ability to stand for extended periods of time, bend or twist their body, as well as visual acuity.

The Unit Coordinator Supervisor provides leadership and oversight for unit coordinators serving all modalities within the organization. This role is responsible for implementing measurable outcomes, establishing and monitoring KPIs, optimizing workflows, and ensuring productivity standards are met, while maintaining high levels of patient satisfaction and customer service. The Supervisor consistently demonstrates and reinforces the organization’s core values and ensures compliance with operational, financial, and regulatory standards.

Essential Job Functions

Leadership & Supervision

• Supervise, coach, and support Unit Coordinators across all assigned locations and modalities.
• Implement performance expectations, productivity benchmarks, and accountability standards.
• Monitor staff performance and provide feedback, corrective action, and performance improvement plans as needed.
• Communicate operational issues, staffing concerns, and productivity trends to the Director of Operations.

Scheduling & Productivity Oversight

• Coordinate and oversee department schedules for patients, staff, and physicians to maximize utilization.
• Establish and monitor KPIs including (but not limited to):
  • Schedule utilization rates
  • No-show and cancellation rates
  • Time-to-schedule and time-to-service metrics
  • Daily, weekly, and monthly exam volumes
  • Accuracy of scheduling, registration, and billing processes
• Monitor daily unit schedules and posted availability to ensure optimal coverage and efficiency.
• Identify backlogs, bottlenecks, and scheduling conflicts; implement corrective actions.

Operational & Financial Accountability

• Ensure accurate management of physician orders and appropriate studies are scheduled.
• Oversee monitoring of cancellations and no-shows; implement strategies to reduce lost appointment time.
• Ensure all superbills are completed accurately and timely for all locations.
• Verify all scheduled tests have correct superbills, waivers, and documentation in the chart.
• Review weekly and monthly productivity and volume reports; analyze trends and recommend process improvements.

Systems & Documentation

• Ensure all reports are downloaded/scanned accurately into the EMR.
• Open and update Cerner schedules based on staffing plans provided by the Unit Supervisor.
• Communicate all schedule changes and corrections to staff and administration
• Review and maintain unit schedules for accuracy across all locations, ensuring correct orders, testing times, and staffing alignment.

Patient & Customer Experience

• Oversee front desk operations, including patient check-in, appointment status updates, exam completion, and copay collection.
• Ensure staff consistently provide professional, courteous, and timely customer service to patients, providers, and internal stakeholders.
• Address patient concerns or service issues escalated by staff.

Additional Responsibilities

• Perform desk and operational duties as needed to support workflow continuity.
• Carry out additional duties as assigned by the Director of Operations.

General Summary:

Responsible for performing a variety of duties that may include both clinical and administrative tasks. This includes assisting physicians with patient care and handling clerical, environmental, and organizational tasks. Expected to provide information to patients so that they can benefit from the clinical services.

Essential Functions:

• Check schedules, organize patient flow, room patients.
• Collect patient history including medications and reason for visit, chart in EMR, relay information
• Check vital signs (blood pressure, pulse, temperature), measure height and weight, take EKGs
• Set up equipment, maintain cleanliness of exam rooms, order supplies, keep exam rooms stocked
• Assist with minor procedures, handle specimens, do CLIA waived tests
• Send and receive medical records, obtain Lab & Test Results
• Ensure patient results are reviewed by physician in a timely manner, provide appropriate followup as directed
• Follow HIPAA guidelines
• Other duties as necessary

SUMMARY: The medical receptionist/medical assistant will assist the department with coordination of the daily operations of the front desk, and other duties to ensure efficient work flow and patient care.

Job Duties & Essential Functions:

• Utilize Electronic Medical Record (EMR) and/or other systems for check-in/check-out processes including verifying patient demographics, insurance information, obtaining patient signatures on applicable patient forms, and have the patient complete any paperwork associated with the visit.
• Enter/scan patient data into the EMR.
• Collect any necessary payments and process accordingly.
• Facilitate patient flow by notifying the provider of patients? arrival, delays or backlogs and communicate with other staff and/or patients as necessary.
• Schedule patient appointments and remind the patients of any necessary documentation that may be required for their appointment.
• Schedule any services or procedures as needed.
• Obtain/retrieve referrals/authorizations/eligibility verification that may be required.
• Keep office supplies adequately stocked by anticipating inventory needs and placing orders or advising office manager of items needed.
• Place patients in the examination rooms and document using the electronic medical record, medications, vitals and main reason for visit.
• Perform screening and measuring procedures, which include but are not limited to, height, weight, blood pressure, pulse, temperature, EKG.
• Obtain previous test results from outside labs, radiology, physicians? offices, etc.
• Prepare rooms after each patient and for specific procedures as needed.
• Ensure the cleanliness and adequate supply of medical inventory in each exam room.
• Ensure HIPAA and OSHA guidelines are followed at all times.
• Perform all other duties as assigned by management.

Job Summary:

We are looking for an LPN to work in a private office setting which requires specialized knowledge, clinical judgment and nursing skills. The LPN is part of a team using patient care skills to meet established practice guidelines, office policies and regulatory standards, under supervision of the physician assistant, nurse practitioner or physician.

Essential Job Functions:

• Places patients in the exam room and documents for physician the reason for visit.
• Measures patients height, weight, blood pressure, pulse and temperature.
• Able to perform hearing and vision tests. Do spirometry and EKGs.
• Gather/enter/update patient information in the EMR.
• Assist physician with special procedures and examinations.
• Collect blood and lab specimens as requested by the physician.
• Prepare and administer vaccines and medications on physician?s orders.
• Obtain results from outside labs, radiology and other doctor?s offices.
• Provide patient education for treatments, medications, diets and physician instructions.
• Stock rooms with medical supplies and medications. Inventory and order supplies.
• Call patients when ordered by the physician.
• Observe patient confidentiality in accordance with HIPAA.
• Complete other tasks as directed by physician.

This is an opening for the front desk of a busy practice. You are the first point of contact with the patients.

Essential Job Functions:

• • Perform all necessary receptionist duties including answering, screening and
  • Routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages.
• • Be polite and courteous at all times.
  • Be able to triage phone calls and determine if urgent, give call to physician or nurse immediately.
• • Greet and register each patient as they arrive.
  • Verify patient demographics and insurance information into the EMR.
  • Collect any necessary co-payments.
  • Notify the provider/staff of patients? arrival.
  • Schedule patient appointments.
  • Schedule any services or procedures as needed.
  • Maintain/prepare patient charts and physician schedule.
  • Open and close office, if needed.
  • Ensure HIPAA & OSHA guidelines are followed at all times.

A Triage RN in Endocrinology assesses patient urgency, conducts phone triage, and provides direct care for endocrine conditions like diabetes. Key responsibilities include evaluating symptoms, prioritizing care, coordinating with providers, managing medication refills and prior authorizations, documenting interactions in electronic health records (EHR), and educating patients. This role involves both administrative tasks and patient-facing duties, often requiring strong communication skills and knowledge of endocrine disorders and treatments.

Key responsibilities

• Patient assessment and triage: Evaluate patient symptoms via phone or in-person to determine the urgency and direct them to the appropriate level of care.
• Provider collaboration: Work with endocrinologists and other healthcare team members to relay critical information and coordinate patient care.
• Medication management: Handle prescription refills, obtain prior authorizations for medications, and educate patients on new prescriptions.
• Patient education: Provide education on endocrine disorders, treatment plans, and the use of diabetes technology.
• Documentation: Accurately document all patient interactions, assessments, and care provided in the patient’s electronic health record (EHR).
• Administrative support: Assist with tasks like scheduling, insurance pre-authorizations, and coordinating referrals.
• Follow-up and results: Contact patients to relay test results and provide follow-up instructions as directed by physicians.
• Quality improvement: Participate in quality improvement initiatives and team meetings.