Office Manager/Surgical Coordinator Job – NY, East Setauket

city: Setauket

Responsibilities:

  • Oversees daily office operations and delegates authority to assigned staff.
  • Assist in developing and implements short and long-term work plans and objectives for clerical functions.
  • Assist staff in understanding/implementing clinical policies and procedures
  • Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary.
  • Ensures that the office is staffed appropriately.
  • Assist in the recruiting, hiring, orientation, development and evaluation of clerical staff.
  • Establishes and maintains an efficient and responsive patient flow system.
  • Oversees and approves office supply inventory, ensures that mail is opened and processed, and offices are opened and closed according to procedures.
  • Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental, infection control, codes, and requirement of accreditation and regulatory agencies.
  • Oversees and approves office invoices and submits in timely fashion to accounting for processing.
  • Provides schedules input into Cerner/IDX and manages providers? schedules and makes necessary changes.
  • Address patient concerns and handle patient correspondence. Communicates with billing supervisor to correct billing errors in all offices.
  • Manages and approves employees? biweekly payroll
  • Liaison between the patient and physician.
  • Schedule and pre-authorize all surgeries and preoperative appointments.
  • Coordinate and schedule surgical procedures with the patient and OR.
  • Maintains updated and accurate notes in electronic medical record concerning all billing and insurance information.
  • Contacts third party carriers to verify insurance benefits and obtains pre-authorization for all procedures.
  • Generates insurance referrals as directed by the medical provider.
  • Assists medical provider with patient care information applicable to scheduled service.
  • Acts as point-of-contact for patients for rescheduled procedures and cancellations.
  • Other projects as assigned.
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